The New York School of Esthetics financial aid staff is responsible for disseminating consumer information to students. Policies have been implemented to ensure that the information is disseminated accurately and timely.
- Financial Aid Program availability information about financial aid programs is available to those students attending New York School of Esthetics. The following publications are available at the Front End office or Admissions office.
- New York School of Esthetic’s school catalog (Admissions Office)
- Funding Your Education Booklet, published by US Department of Education (ED)
- Entrance Counseling Guide for Borrowers, published by ED
- Exit Counseling Guide for Borrowers, published by ED
The financial aid programs are categorized into federal, state and private. The following are the programs that New York School of Esthetics participates in and are available to prospective and current students. The New York School of Esthetics’ Financial Aid Dept. staff should have all of the necessary information available for students to apply for any of the following types of financial assistance.
- Pell Grant
- Direct Loan (DL)
- Methods of Disseminating Consumer Information the primary method of disseminating consumer information to New York School of Esthetic’s students is through the following:
- New York School of Esthetics’ catalog
- New York School of Esthetics’ website
- Student information handouts
- Student Eligibility Requirements for the following are sources that can be used for obtaining student eligibility requirements.
- New York School of Esthetics’ catalog
- Funding Your Education Beyond High School (ED publication available in the Financial Aid office)
- Speaking to one of the Front End Staff
- General school information as listed below should be available in the school catalog
- Names of associations, agencies, and/or governmental bodies that accredit, approve, or license the school and its programs, and the procedures by which a student may receive a copy for review of the school’s accreditation, licensure, or approval
- Special facilities and services available to disabled students;
- Costs of attending the school (tuition and fees, books and supplies, products).
- A statement of the requirements for the return of FSA program funds when a student withdraws from school, information about any refund policy with which the school must comply, and the requirements for officially withdrawing from the school.
- Licensing programs, training, and other education offered
- Instructional, laboratory, and other physical plant facilities associated with the academic programs
- List of the faculty and other instructional personnel
- Whom to contact for information on student financial assistance and who for general school issues
- Financial Aid Information as listed below is available in the New York School of Esthetics’ catalog, and The New York School of Esthetics’ website; Funding Your Education Beyond High School (ED publication), Entrance and Exit Counseling materials obtainable at the Front Office.
- Need based and non need based federal financial aid that is available to students
- How students apply for aid and how eligibility is determined
- How the school distributes aid among students
- Rights and responsibilities of students receiving aid
- How and when financial aid will be disbursed
- Terms of, the schedules for, and the necessity of loan repayment and required loan exit counseling
- Criteria for measuring satisfactory academic progress, and how a student who has failed to maintain satisfactory progress may reestablish eligibility for federal financial aid
- Graduation and Completion Rates, The New York School of Esthetics’ School Director and staff are responsible for collecting and recording the data needed to compile the graduation and completion rates.
- The cohort to be used is of all licensing seeking, full time, first time students.
- The rates must be disclosed to all enrolled and prospective students, no later than July 1 for the cohort for which 150% of the normal time for completion elapsed between September 1 and August 31.
- The rates are also reported through the Web survey site for ED’s IPEDS. Survey forms, instructions FAQs, worksheets, and other information are posted at: nces.ed.gov/ipeds/web2000/springdataitems.asp.
- Information can only be reported to this system by the school’s designated “keyholder.” Schools may change keyholders at any time during the year by contacting:Jan Plotczuk at 202-502-7459
IPEDS Universe Coordinator
1990 K Street, NW, Rm 8122
Washington, DC 20006
- The rates must be made available through appropriate publications, mailings, or electronic media.
- Campus Security DisclosuresNew York School of Esthetics’ School Director and staff are responsible for collecting, recording, and disseminating the data needed to compile campus crime statistics.
- The School Director must contact local police to get a report on local crime that occurred in the vicinity of the school campus. The statistics must include all on campus, off campus buildings or property owner or controlled by New York School of Esthetics, and on public property within, or immediately adjacent to and accessible from the school.
- These statistics must be published in a report for the previous 3 calendar years by October 1 of each year.
- It must be distributed to all enrolled students and current employees by publications and mailings, including giving each individual a copy, or by direct mailing to each individual through U. S. Postal Service, campus mail, or electronic mail, or a combination of these methods.
- It must also be made available upon request, to prospective students or prospective employees. New York School of Esthetics must provide them with a notice of the report’s availability with a brief description of the report.
- New York School of Esthetics will utilize the publication, The Handbook for Campus Crime Reporting which is available at www.ed.gov/admins/lead/safety/campus.html. The spreadsheet to capture the statistics is available on the website. New York School of Esthetics must also follow the handbook for complying with the requirements of timely warnings and maintenance of a daily crime log.
- New York School of Esthetics must also submit a web-based statistical report to the US Department of education (ED) on an annual basis. It is collected through ED’s Campus Crime and Security Web site at www.survey.ope.ed.gov/security which requires a password and user ID.
- The Campus Crime Help Desk telephone number is 1-900-435-5985. The email address is CampusSecurityHelp@Westat.com.
- Drug and Alcohol Prevention Program, New York School of Esthetics is required to provide information to its students, faculty, and employees to prevent drug and alcohol abuse. The school is required to review its program once every two years to determine its effectiveness and to ensure that its sanctions are being enforced.
- The School Director and staff must ensure that information on drug and alcohol prevention programs are disclosed in handouts given to both prospective and enrolled students upon enrolling and orientation. All employees will also receive a copy annually.
- FERPA (Family Educational Rights and Privacy Act)FERPA sets limits on the disclosure of personally identifiable information from school records, and defines the rights of the student to review the records and request a change to the records.
- The School Director and staff are required to annually notify students of the rights under FERPA.
- The notification must include the procedure for exercising their rights to inspect and review education records. New York School of Esthetics will utilize the model notification developed by ED at: www.ed.gov/policy/gen/guid/fpco/ferpa/ps-officials.html.
- The School Director and staff are responsible for maintaining a record in a student’s file listing to who personally identifiable information was disclosed and the legitimate interests the parties had in obtaining the information (does not apply to school officials with a legitimate educational interest or to directory information).Exceptions to maintaining a record if request is from:1. Eligible student
2. A school official who has legitimate educational interest
3. A party with written consent from the eligible student
4. A party seeking directory information
5. Certain court order or subpoenas
- The student must be provided an opportunity to review his/her education records within 45 days of the receipt of the request. The school may not charge a fee to the student to review the records but a reasonable fee may be charged for copies of the records. (Fee per copy $1.00)
- The FERPA rules apply to admissions, academic and financial aid records.
- New York School of Esthetics may not disclose a student’s education records to his/her parents if the student is a dependent student under IRS laws which are different from a dependent for financial aid purposes.
- The School Director and staff must receive a written request from the student before disclosing personally identifiable information from the student’s education records. The request must include the following:
- The purpose of the disclosure
- The records that may be disclosed
- The party or class of parties to whom the disclosure may be made
- Signed and dated
If an electronic consent it must include the following:
- Identify and authenticate a particular person as the source of the electronic consent
- Indicate that person’s approval of the information contained in the electronic consent
Exceptions to student written consent:
- Disclosures to school officials
- Disclosures to government agencies
- Disclosures in response to subpoenas or court orders
- Information Security Program The School Director and staff will be the designated coordinators for maintaining a comprehensive information security program for handling data covered by the law and must take steps to protect the data from unauthorized disclosures, misuse, or other compromise of such information. The system must provide adequate safeguards for releasing personally identifiable information via paper, electronic, or other forms that is handled.
- Password protection
- Password changes at set intervals
- Access revocation for unsuccessful log-ins
- User identification and entry point tracking
- Random audit surveys with supervisors
- Security tests of the code access
- The program must contain administrative, technical, and physical safeguards.
- The School Director and staff are responsible for risk assessment. Consideration of risks should include areas such as:
- Employee training and management
- Information systems, including network and software design, as well as information processing, storage, transmission and disposal
- Detecting, preventing, and responding to attacks, intrusions, or other systems failure
- The School Director and staff must test and monitor the program.
- The School Director and staff must evaluate and make any necessary adjustments to the program after testing and monitoring.
- The School Director and staff must oversee service providers to ensure that they are capable of maintaining appropriate safeguards for information at issue and require the service providers through contract to implement and maintain such safeguards.
- Integrated Postsecondary Education Data System (IPEDS) SurveyThe IPEDS system is a core postsecondary education data collection program for the National Center for Education Statistics (NCES). The IPEDS system is designed to collect data from all primary providers of postsecondary education. It gathers data in areas such as school characteristics, enrolments, program completions, staffing patterns, faculty salaries, finances, and financial aid. The NCES and IPEDS website is http://www.nces.ed.gov/IPEDS.
- The School Director and staff are responsible for completing the IPEDS survey.